Anyone who organizes an event knows how essential it is to take care of every detail, from the creative aspects to logistics. But too often, one crucial element is underestimated: technical and administrative management. Among the most relevant mandatory requirements are the Noise Impact Assessment Report, the Electrical System Compliance Declaration (DM 37/08), and the Structural Testing Certification of the installed setups. All the technical documentation required to organize compliant events therefore becomes an essential requirement to obtain authorizations from public authorities and to ensure the safety of participants and staff. In this article, we will explore each of these aspects and explain how Consulere Roma®, partner of Emergenze Sonore, can support you in the complete management of technical and administrative practices.
What is the Noise Impact Assessment Report and when is it required?
The Noise Impact Assessment Report is a mandatory technical evaluation for all events that involve the use of audio systems or the emission of potentially disturbing sounds, such as concerts, DJ sets, festivals, theater or trade shows.
This report:
- analyzes the expected sound pressure level during the event;
- evaluates the distance from residential areas;
- proposes corrective measures to keep noise within legal limits.
As established by the Framework Law on Noise Pollution (no. 447/1995) and by regional and municipal regulations, the Noise Impact Assessment Report is necessary to obtain authorization for the event from the Municipality or Local Police.
Without this report, the event may be blocked, fined, or suspended due to violations of environmental regulations. It is therefore essential to rely on experienced professionals, such as the technicians of Consulere Roma®, who prepare legally compliant documents valid for the competent authorities.
Electrical System Compliance Declaration: DM 37/08
Any event involving a temporary electrical system must demonstrate that the system complies with safety regulations, according to Ministerial Decree 37/08. This applies to:
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trade fair setups;
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outdoor concerts or events in tents;
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corporate and institutional events with stages, lights, screens, or temporary electrical installations.
DM 37/08 establishes that only a certified installer can build or modify the system, and that at the end of the work a compliance declaration must be issued, complete with technical documentation (diagrams, material reports, CE certifications, etc.).
Without this declaration, public authorities will not issue event permits, and there is a real risk of interruption—even during inspections just hours before the opening.
Consulere Roma® works with certified electricians and supports the organizer throughout the entire process: from the design of temporary systems to the release of the required documentation for the SCIA or municipal authorizations. All the technical documentation required to organize compliant events is coordinated and delivered within set timelines, avoiding unforeseen issues or delays.
Structural Testing and Certifications: a safety requirement
The setup of stages, gazebos, lighting towers, covers, grandstands, maxi-screens, and any temporary structure requires a structural testing certificate signed by a licensed engineer. This document ensures that structures are:
- safe for the public;
- resistant to weather conditions (wind, rain);
- compliant with the requirements of current technical regulations (NTC 2018).
Without this documentation, the organizer cannot obtain clearance from the Municipal Commission for Public Entertainment Venues (CVLPS), which may deny access to the public or even order the dismantling of structures.
The structural testing certification is often accompanied by other documents, such as:
- the structural engineer’s technical report;
- documentation of the materials used;
- safety and assembly plans.
Once again, relying on an experienced organization like Consulere Roma® prevents errors and delays. The company handles technical checks, coordination with suppliers, and the preparation of all the documentation required by control authorities. This way, the organizer can focus on other aspects of the event, knowing that all the technical documentation required to organize compliant events has been entrusted to a reliable partner.
A single point of contact for all technical and administrative aspects: Consulere Roma®
Organizing an event should not mean becoming an expert in bureaucracy. That’s why Emergenze Sonore relies on Consulere Roma®, part of the group specializing in consulting for private individuals and businesses in events, setups, entertainment, and cultural production.
With Consulere Roma® you can completely delegate:
- the noise impact assessment report;
- the electrical compliance declaration DM 37/08;
- structural testing and certification;
- preparation of documents for SCIA, entertainment commission, and public safety;
- collection of technical signatures required to obtain permits.
The advantage? A single point of contact coordinating technicians, engineers, installers, and consultants, ensuring timely delivery, compliant documentation, and integrated management, in synergy with the technical side of Emergenze Sonore.
Why is this so important?
If you’re organizing an event, you’re probably focused on artists, schedules, tickets, and the audience. But neglecting the technical and administrative side could mean ending up with an event blocked due to missing authorizations.
Here are the main risks you avoid with proper management:
- administrative fines from the Municipality, ARPA, or Local Police;
- suspension or cancellation of the event due to missing permits;
- legal liability in case of accidents caused by uncertified structures;
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insurance issues linked to non-compliant installations.
The noise impact assessment report, electrical compliance, and structural testing are not mere bureaucratic formalities: they are essential safeguards for organizers, suppliers, artists, and the public.
Choose Emergenze Sonore for your event
Organizing a compliant event means balancing creativity with regulatory compliance. The noise impact assessment report, the electrical system compliance declaration DM 37/08, and the structural testing certification are just some of the requirements needed to comply with the law and ensure safety.
Relying on professionals like Emergenze Sonore and Consulere Roma® gives you the certainty that every organizational and administrative aspect will be handled with precision, expertise, and in full compliance with current regulations.
Want to organize an event without worries? Contact us and find out how we can help you, starting from SIAE procedures and INPS authorizations for events, up to complete technical setup.
