Organizing a temporary cinema arena is a unique opportunity to create engaging outdoor events, especially during the summer months. However, to ensure full compliance with legal requirements and to offer the audience a smooth experience, it is essential to understand and manage the necessary procedures. Two key elements play a central role: the SIAE license and the umbrella license.
In this article, we’ll explore what these licenses are, why they’re essential, and how to obtain them—providing a practical guide for those who wish to set up a temporary cinema arena.
Why Licenses Are Required for Temporary Cinema Arenas
Every time a film is screened to a public audience—whether in a permanent venue or a temporary setup—it involves the use of works protected by copyright. For this reason, obtaining the proper licenses is legally mandatory.
Licenses not only ensure compliance with legal regulations but also protect the rights of authors, producers, and distributors. Failing to obtain the correct licenses can result in fines and potentially jeopardize the entire event.
SIAE Licenses: What They Are and How They Work
The SIAE license (Italian Society of Authors and Publishers) is a mandatory authorization for the public screening of films. Key points include:
- Coverage: It covers the use of copyrighted audiovisual works.
- Duration: It can be granted for single screenings or for longer periods, depending on the program.
- Cost: It varies based on parameters such as the number of attendees, ticket price, venue capacity, and event type.
To request the license, you must complete the application available on the official SIAE website, providing the details of the event and scheduled screenings.
Umbrella Licenses: What They Are and Their Purpose
Alongside the SIAE license, another essential tool is the so-called umbrella license.
This license is arranged with film distributors or organizations holding the screening rights. In other words, having a SIAE license is not enough: you also need permission from the distributor of the films you intend to screen.
The umbrella license allows you to:
- Screen a selection of films from an authorized catalog
- Simplify bureaucracy by avoiding single requests per title
- Ensure the legal availability of the copies to be shown to the public
Licenses from Film Production Companies: When They Are Required
Umbrella licenses can typically be used for films released more than 24 months ago.
For more recent works, organizers must contact the film production or distribution company directly, which will provide a quote based on several factors (audience size, whether the event is free or ticketed, etc.).
This process can often be complex—Emergenze Sonore® can take care of it for you.
How to Obtain the Licenses: Step-by-Step
- Define the Program
Prepare a detailed schedule with dates and film titles. - Request the SIAE License
Use the “Cinema” section of the SIAE portal to complete the online application, including arena and screening information. - Arrange the Umbrella License
Contact authorized distributors (such as MPLC or similar) to sign a contract covering the planned screenings. - Pay the Fees
Both licenses involve fees, depending on venue size, number of screenings, and film types. Proper budgeting is essential.
Common Mistakes to Avoid
Many first-time organizers make mistakes that can delay or compromise the event. The most common are:
- Underestimating processing times → Licenses can take days or even weeks to be approved.
- Confusing SIAE and umbrella licenses → Both are required; one does not replace the other.
- Unclear scheduling → Last-minute changes can lead to bureaucratic complications.
- Ignoring potential penalties → Inspections can result in fines or legal claims from production companies.
Tests and Full Rehearsals
Once everything is set up, it’s time for the most critical phase: testing. This is when you ensure that everything works in practice:
- Sound technicians adjust levels and prevent feedback
- Video techs test brightness and resolution
- Lighting operators sync scene changes
Often these are full rehearsals involving presenters or performers to simulate the real event. Only this way can you ensure everything runs smoothly when the event goes live.
Emergenze Sonore®: Reliable Support for Your Events
Dealing with bureaucracy and licenses can feel overwhelming—but with the right support, it becomes much easier. At Emergenze Sonore®, thanks to our collaboration with Consulere Roma, we assist organizations, associations, and event planners in handling all technical and legal aspects of temporary cinema arena setups.
From technical inspections to audio-video installation and consulting on authorizations, we ensure your event is organized efficiently and professionally.
