Organizing an event, whether it’s a concert, a theater performance, or a film screening, doesn’t just mean taking care of sound systems, lighting, or promotion. One of the most delicate and complex phases is the technical and administrative management, which includes handling SIAE procedures and INPS authorizations for events, as well as the licenses related to performance and production rights.
In this article, we’ll explore in detail what these activities involve, why they are essential for working fully within the law, and how relying on professionals such as Consulere Roma can simplify every step.
What is SIAE and when is it mandatory?
SIAE (Società Italiana degli Autori ed Editori) is the Italian authority responsible for protecting copyright. Every time an event features musical, theatrical, literary, audiovisual, or choreographic works covered by copyright, an SIAE license is required.
Who has to request it?
The obligation lies with the event organizer, whether a private individual, a cultural association, a business, or a public body. The request can be submitted to the local SIAE office or via the online portals provided by the institution.
What is needed to obtain it?
- Organizer’s details
- Date and location of the event
- Planned music program
- Ticketing information (if applicable)
Once the license is obtained, the organizer is authorized to use copyrighted works by paying a fee proportional to the type of event and audience size
INPS “Agibilità” (formerly ENPALS): when and why it is required
The so-called INPS agibilità (ex ENPALS) is another key procedure, often underestimated, for anyone organizing shows involving artists or entertainment technicians. ENPALS, now integrated into INPS, was the social security fund for entertainment workers.
Today, agibilità is the mandatory notification to INPS that allows organizers to legally employ artists, DJs, sound engineers, lighting technicians, and other professionals during an event.
This declaration ensures:
- Regular payment of social security contributions
- Insurance coverage for artists and technicians
- Compliance with labor regulations
Without agibilità, the organizer is subject to fines and may face civil and criminal liability in case of workplace accidents.
That’s why the support of expert consultants, such as Consulere Roma®, is essential to properly manage SIAE procedures and INPS authorizations for events.
Film production rights: what to know for events with screenings
Beyond live music, many events include film screenings or the use of audiovisual materials. In these cases, having the technical equipment is not enough—you must obtain screening and production rights, depending on the content used.
These authorizations may include:
- Copyright for the film or documentary
- SIAE rights for the soundtrack
- Licenses granted by distribution companies
Without these authorizations, organizers face serious penalties, including prohibition of the event. Some firms, such as Consulere Roma®, also handle the entire process—from contacting distributors to obtaining the required clearances.
A single partner for the entire technical and administrative process: Consulere Roma®
In addition to offering audio, lighting, and video solutions, Emergenze Sonore works directly with Consulere Roma®, a partner specializing in the bureaucratic, authorization, and fiscal aspects of cultural, music, and corporate events.
With Consulere Roma®, you can fully delegate the management of:
- SIAE procedures and INPS agibilità for events
- Requests for music or audiovisual licenses
- Drafting of artist contracts
- Safety, privacy, and administrative compliance procedures
The advantage? A single point of contact capable of coordinating all event requirements, minimizing the risk of errors, delays, and fines.
Many organizers, especially first-timers, underestimate the burden of technical and legal requirements. But there are strong reasons to entrust this work to experienced consultants:
- Updated knowledge of regulations: rules change often, and professionals know exactly what is needed for each type of event.
- Time saving: avoiding queues, document errors, and repeated requests allows organizers to focus on the creative and managerial aspects of the event.
- Legal and insurance protection: compliance means avoiding fines while ensuring coverage in case of unforeseen issues.
- One partner for everything: with companies like Consulere Roma® and Emergenze Sonore, everything from soundcheck to authorizations can be managed by a single team.
Choose Emergenze Sonore for your event
SIAE procedures and INPS authorizations for events are not a detail, but a fundamental component for the success and legality of any public event. Without the necessary authorizations, organizers not only risk fines, but also face organizational and reputational problems.
Relying on professionals like Emergenze Sonore and Consulere Roma® ensures that every organizational and administrative aspect is handled with precision, expertise, and in compliance with current regulations.
Want to organize an event stress-free? Contact us and find out how we can support you—from managing SIAE procedures and INPS agibilità for events, to complete technical setup.
